Intelligent Printing Processes through Centralization

Legacy solutions can no longer meet the growing demands for speed, customization, and user-friendliness.

Among other issues, there are complex ordering processes and hard-to-access documents. In such cases, manual processing leads to friction losses throughout the entire workflow.

Since customers nowadays expect prompt deliveries and customized adjustments, these limitations become a significant disadvantage.

The new printing software was intended to replace an outdated solution without disrupting ongoing operations. The goal was a scalable web platform with an intuitive user interface that would efficiently guide both internal users and end clients through the printing and ordering process.

In addition to functional enhancements, integrations into existing infrastructures were key requirements.

To avoid disrupting ongoing operations, the project was designed from the start so that the new platform could be developed and introduced in parallel with the existing system.

This printing industry software was developed step by step and now covers the entire ordering and production process (processing print files, planning, delivery).

The new platform enables reliable conversion and adaptation of print files from HTML to PDF. User and group management was successfully integrated via Active Directory, eliminating manual intermediate steps.

The entire order processing flow, including print settings, approvals, and workflows, was fully digitalized. Internal teams worked with an enhanced user interface, which was additionally supplemented with modules for personnel and production planning. Access controls and authentication were implemented in accordance with the company’s internal security standards.

After the gradual rollout, the practical benefits of the solution became apparent, particularly during the pilot production of complex formats such as calendars. According to feedback, processes at Elanders now run noticeably faster and operation is significantly more intuitive.

It exemplifies digital transformation in the printing industry and demonstrates how centralized, web-based systems simplify complex ordering and production processes while simultaneously promoting scalability, efficiency, and customer proximity.

As a proven practical example, the solution shows how companies in the industry can respond to increasing demands through flexible workflows, integrated data flows, and stable, scalable architectures.